General Meeting Information
Date: December 1,
At the College Council retreat held on Oct. 21, 2022, a decision was made to move forward with implementation of the Program Allocation Committee (PAC) that was proposed by the Shared Governance Task Force. The draft implementation plan includes proposal to replace the Budget Task Force with a permanent Budget Advisory Committee (BAC). Thus, the December 2022 Budget Task Force meeting will be the last. Please click this link for updates on governance review status.
December 1, 2022. Members requested another meeting to continue discussion on BAC mission, membership & interaction with PAC and College Council. 1.5hrs.
Time Agenda Item Purpose |
Notes 4:00pm Approve notes from 05/25/2022 A | Chair Notes were approved 4:05pm Carryforward I | Varela Varela shared and explained the DA carryforward Ending Fund Balance (EFB) 12/01/2022. Projections FY 2022-23 EFB $504,399. FY 2023-24 EFB -$196,676. De Anza is sorely underfunded. Open discussions with the district in a large forum regarding resource review and allocation models. Looking at decisions being made in time for the next fiscal year 2023/2024. 4:15pm Structure and mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council D/R | All The new Governance Review model suggests a new ongoing participatory governance group will be set up named the Budget Advisory Committee (BAC). PAC coordinator is Cheryl Balm. PAC will write own charge. Still to be determined how the PAC and BAC will interact. BAC mission & membership questions. Proposed new governance model calls for a lot of crossover between PAC & BAC. BAC would need a faculty/classified co-chair with in-depth fiscal knowledge in order to agendize and lead meetings. Question of if BAC is to be a budget training & information sharing group if it is needed. If PAC is the group with the mission & role of making budget allocation recommendations to College Council then suggestion that it is key that PAC members directly receive fiscal information & budget training to enable them to make informed decisions. Examples of decisions to be made: NEW faculty funds; instructional faculty vs. non-instructional faculty vs. classified vs. management staffing levels; instruction vs. student services vs. administrative services vs. equity staffing needs. Restricted funding allocations e.g. student equity and achievement/lottery/instructional equipment/strong workforce, etc. BAC & PAC should know what funding sources can be used for what expenses. Mandatory hire example: new BA Auto Tech faculty. PAC would not make a hiring recommendation but for transparency need to be aware of the request, funding source, allocation of budget and rationale. 4:45pm District Budget Advisory Committee (DBAC) and Budget Allocation Discussion/Proposal D | All Attend DBAC meetings as discussing re-visioning the funding model for the district. Fresh, non-technical views of resource allocation model for the future are encouraged. De Anza reduced "B" budgets to keep personnel. 4:55pm Training Suggestions A | All Partly discussed in item 3. District and De Anza fiscal staff provided multiple trainings in 2022 for the members.
A = Action
D = Discussion
I = Information
R = Recommendation
Meeting ID 12/1/22 15:57 89235212754 12/1/22 17:11 Budget Task Force Meeting Name (Original Name) Total Duration (Minutes) Adam Contreras 67 Cheryl Jaeger Balm 72 Christina G. Espinosa-Pieb (she#her# ella) 70 Derrick E Felton 53 Eric Mendoza 65 Erick Aragon 66 Martin Varela 70 Pam Grey 71 Pippa Gibson 75 Rob Mieso 67 Sarah Wallace 68 Tim Shively 62