General Meeting Information

Date: January 26, 2023
Time: 3:00-4:30 p.m.

  • Agenda

    Special meeting continuing the discussion on the structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)

    Time Agenda Item Purpose |
    Discussion Leader
    3-3:05 p.m. Approve notes from 12/01/2022 A | Chair/All Notes were approved
    3:05-3:30 p.m. Funding source for 3 x nursing faculty and 1 x faculty director, auto tech recommended for hire by PAC 01/24/2023

    Recommendation from fiscal services to use SRP 2nd Tranche
    D/R | Chair/All Recommendation to use SRP 2nd tranche funding source for the 4 positions. PAC to incl. funding source with hiring recommendation when submitting the College Council agenda item. Agreement that budget be presented to PAC prior to decisions being made on hiring. SWF funds can not be used for these positions. PAC review & prioritize the SWF funding requests.
    3:30-4:30 p.m Structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)

    Governance Review website
    D/R | All Draft: Roles, responsibilities & accountability. VPS are subject matter experts (SME) & accountable for budgets.  President is ultimately accountable. Discussion: BAC needs high-level understanding to share budget & make recommendations to PAC/CC regarding forward planning  health & stability of college budget. Open communication between BAC & PAC. Appropriate for SME’s to present budget with restrictions/past practice/recommendations. Continued training needed i.e. what does $XX in lottrey mean in real terms?  Is it best practice to train one committee in budget and have another committee make recommendations?  BAC are the  budget SME's "bank account"? PAC are the prioritization SME's for campuswide needs?  What recommendations to BAC/PAC make? Process to handle budget reductions/enhancements. Understanding ongoing vs annual allocations of funds. Recommend that PAC include student services needs when prioritizing lottery funds? Review self sustaining programs/departments for fiscal sustainability and make recommendations to CC as needed. Transparency and preparation = BAC understands the current budget situation and also what is likely to happen next.
    4:30 p.m.   All Schedule meeting for 02/02/2023 to continue discussion

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

    Meeting ID 1/26/23 14:53
    Budget Task Force Meeting 1/26/23 16:31
    Name (Original Name) Total Duration (Minutes)
    Adam C. 76
    Adam Contreras 15
    Christina Espinosa-Pieb 33
    Cheryl Jaeger Balm 87
    Eric Mendoza 90
    Erick Aragon 91
    Erik Woodbury 90
    Kritika Sharma (Kritika Sharma) 93
    Lisa Kirk 88
    Martin Varela 89
    Pam Grey 91
    Pippa Gibson 99
    Rob Mieso 91
    Thomas Ray (he# him) 92
    Tim Shively 43
    Vins Chacko 90

Documents and Links

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