General Meeting Information
Date: February 2,
Time: 3:00-4:30 p.m
Special meeting continuing the discussion on the Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)
Time Agenda Item Purpose |
Notes 3-3:05 p.m. Approve notes from 01/26/2023 A | Chair/All Approved 3:05-3:30 p.m. Supplemental Retirement Program (SRP) 2nd Tranche updated figures I | Chair/All $95,820.89 new figure for FT faculty vacancies. Benefits average $32,417.16 per faculty position. All employee benefits are built into district not college budget. Total SRP 2nd tranche = $747,402.27. 4 x positions funded out of SRP 2nd tranche leaves $364,118.82 for PAC to allocate. Finalize spreadsheet, add narrative & send to PAC co-chairs and copy C. Balm as an agenda item. No average for classified positions as vary greatly. Managers have position costs for classified staffing requests & should present to PAC. If positions eliminated & converted into B Budget the whole salary and benefit amount is allocated to the college as non-restricted general funds. Vacancy information received from HR last week is raw data and needs to be cleaned up. 3:30-4:30 p.m Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)
Budget Advisory Committee Charge Draft 02/02/2023
Governance Review website
D/R | All Draft charge (linked in agenda item column) is based on shared gov task force suggestions & input from Mallory Newell while serving on the Budget Task Force. Item (2) example: resolution to request further $2.5M in B budget from the district. (7) grants should be included so prior to expiration BAC can looks for alternative funding resources. Grants principles to bring grant overview to BAC? BAC should be knowledgeable in all funding sources. Review of grants are of interest to BAC if personnel are being funded from grants. e.g. MPS and Guided Pathways. Funding shortfall risks such as COLA. Some grants/categorical do not receive COLA. (8) Too much information is overwhelming. Basic information on web site with total grant/categorical $$ amount/number of employees/expiration date. Audience is senates/other shared governance committees etc. as resource to share information. (10) Collaboration with PAC & CC. (11) Academic Senate president suggested the Director Campus Fiscal Services as Co-Chair is only choice as fiscal services staff are only subject matter experts with the amount of knowledge needed to run the committee. Still need a DASG rep.(12) Consensus. Need 2 members to call for a vote. Proxies allowed.
New Budget Advisory Website proposed.
Meetings will be every other Thursday unless it conflicts with other shared governance meetings/campus events/finals/breaks.
A = Action
D = Discussion
I = Information
R = Recommendation
Meeting ID 2/2/23 14:53 Budget Task Force Meeting 2/2/23 16:24 Name (Original Name) Total Duration (Minutes) Adam C. 81 Cheryl Jaeger Balm 83 Christina G. Espinosa-Pieb (she#her# ella) 85 Eric Mendoza 77 Eric Mendoza (iPhone) 6 Erik Woodbury 22 Lisa Kirk 84 Pam Grey 84 Pippa Gibson 91 Rob Mieso 84 Thomas Ray (he# him) 61 Vernon Gallegos 76 Vins Chacko 83