General Meeting Information

Date: March 9, 2023
Time: 3:00 p.m. - 4:30 p.m.
Location: Zoom link

  • Agenda

    Time Agenda Item Purpose DRAFT Notes
    3:00 p.m. Approve notes from Budget Task Force Meeting 02/23/2023 A
    Chancellor Miner sending out email with more details on Services for Students/Arts Relocation project discussion.
    3:05 p.m. Dining Services Fiscal Report I
    Summary: Prior to Covid the department was beginning to see fiscal concerns due to lack of volume. Prior to Covid approx. 1400 transactions per day. Covid shut down Dining services. Reopened in Fall 2021 to approx. 150 transactions per day. Fall 2022 approx. 650 transactions per day. Costs of food increased. Increased employee costs (COLA). Costs not passed on to students. Students are not taxed but staff are per Ed. Code. HEERF covering lost revenue through 2023/2024. Financial income statement report January 2023. Catchup of billbacks from Fall 2022 are reflected in report. Researching Google/Apple pay to perhaps reduce the credit card service fees. Projections for 2023-2024 using the same student count as 2022/2023 reflects a deficit of $707,792. BAC will need to discuss fiscal concerns.
    3:15 p.m. New Budget Advisory Committee website.
    Mission, Role, Charge, Guiding Principles

    Budget Advisory Committee Charge Draft 02/23/2023

    Review draft website and finalize Mission, Role, Charge & Guiding Principles. File depositary for BAC. College Council need to approve BAC once members have finalized committee details. Membership: Chairs need to be knowledgeable enough to present detailed fiscal information to BAC. Although the administrator, faculty, classified tri-chair model is preferred it’s accepted that fiscal services are the subject matter experts able to present the majority of fiscal items for BAC agenda items. CSEA & Classified Senate ok with co-chairs being Grey & Varela with proviso that reps have input & vote. Academic Senate still discussing. Vice Chairs would bring unique viewpoints from constituents, what issues are important and should be agendized. Opportunity for professional growth in building understanding on how committee works. More discussion needed.
    3:40 p.m. State Audit on FT faculty Hires I
    All 4 districts selected for State Audit of fulltime faculty (FTF) hiring audit were deemed not in compliance. Audit findings aimed at the CA Community Colleges Chancellor’s Office for not providing clear instructions. Goal 75% FTF. 18% of districts have achieved this goal & only for a few years. FHDA allocated $21M in 2021/2022 for FTF hiring. Numbers remained flat due to SRP. Lag from when funding was received to when faculty were hired due to long governance approval & recruiting process. Money used for parttime faculty (PTF) while FTF were being hired. Reported that increasing diversity in faculty hires not at same rate as student diversity.
     3:45 p.m. 2023 General Funds Tranche #1 | Vacant Position Report

    SRP Tranche #1 & #2 Update
    Available Unrestricted General Funds (Fund 14) money from vacant positions $1,533,134.24 as of January 2023. $364,119.35 available from the SRP after backfilling 3 x nursing positions & hiring Instructor/ Coordinator, Automotive Management Baccalaureate Program faculty. Available Unrestricted General Funds & SRP report with notes will be submitted to RAPP to determine how to allocate.
    4:05 p.m. Carry Forward Report I/D Information sharing/review prior to submitting to RAPP. Carryforward presentation will be continued @ next meeting
    4:20 p.m. DASG approved budgets for 2023-2024 I
    DASG researching specifics of what student government funds can be used for. Upcoming discussion with DA on what DASG will be funding in the future. Athletics and student success center funding is reduced. DASG Meeting scheduled for March 23rd.
    4:25 p.m. Upcoming agenda items

    Anu Khanna Revisioning Status Update | I/D
    Printing Services Fiscal Report |I/D
    Carry Forward Continued | I/D/A/R

    BAC supporting documents are posted here: Budget Advisory Committee Documents

    Budget Advisory Committee (BAC)
    California School Employees Association (CSEA)
    De Anza Student Government (DASG)
    Resource Allocation and Program Planning (RAPP)
    Supplemental Retirement Plan (SRP)

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

    Meeting ID Start Time 3/9/23 02:54
    Budget Advisory Committee Meeting 
    End Time 3/9/23 16:42
    Name (Original Name) Total Duration (Minutes)
    Adam Contreras 106
    Cheryl Jaeger Balm 93
    Christina G. Espinosa-Pieb (she#her# ella) 101
    DASG President 57
    Dennis Shannakian 102
    Eric Mendoza 104
    Erick Aragon 103
    Erik Woodbury 104
    Martin Varela 101
    Pam Grey 103
    Patrick Gannon 104
    Pippa Gibson 109
    Rob Mieso 103
    Tim Shively 103
    Vernon Gallegos 104
    Vins Chacko 93

Documents and Links

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