General Meeting Information
Date: January 20,
Time: 3:30 p.m - 5:00 p.m.
Time Topic Purpose Discussion Leader 3:30 p.m. - 3:35 p.m Approve Notes A Chand/Jaeger Balm 3:35 p.m. - 3:55 p.m. COVID-19 Response/Policy: Virtual courses, criteria, testing I Chand/Jaeger Balm 3:55 p.m. - 4:15 p.m Strengthening Institutions Program grant and positions I Ray 4:15 p.m. - 4:45 p.m. SGTF: Updated Proposal Process I/D Shared Governance Task Force Members 4:45 p.m. - 4:50 p.m Report-outs from Governance Teams D Member Representatives 4:50 p.m. - 4:55 p.m. Quick News D All
A = Action
D = Discussion
I = Information
Approve Notes From December 2, 2021
COVID-19 Response/Policy: Virtual courses, criteria, testing
Holmes noted that Return to campus plans have been disrupted with the Omicron variant being so prevalent. Holmes mentioned Rosafel, who is a district expert and is assisting chancellor’s staff as well as De Anza college. Holmes highlightied the goal is to be as consistent as possible across the district and encouraged individuals to read the quick notes and attend Senior staff Q&A sessions for the latest information. Holmes expressed appreciation for Rosafel, deans and faculty.
Rosafel noted the large influx of COVID-19 cases, over 200 students tested positive with 100 students reporting that they have been exposed. Highlighting that students typically do not turn in a testing result and is working with deans and faculty to guide them. Rosafael mentioned guidelines have changed, If tested negative on day 4 individuals only have to isolate for 5-days. If untested or failed test,individuals need to quarantine for the full 10-days plus be symptom free. DA is continuing to work with the county on the newest guidelines which are different from K-12. Rosafael noted the low success rate of students collecting test kits, out of 100 expected only approx. 30 picked up kits. De Anza is working hard to set up an on-campus PCR testing site for everyone but limited staffing resources is challenging. Similarly, working to get antigen tests available every week. De Anza & Foothill work together for individuals on both campuses. Rosafael noted that it's very challenging for both faculty and students when on-campus classes must move online due to quarantine guidelines and PCR results are typically taking 5-days. The most current information is linked in multiple places, including from the homepage.
Strengthening Institutions Program grant and positions
Ray shared information via a powerpoint on the five main components. 1.)Expanding Summer Bridge, currently serves 100 expand to 400 by end of grant. 2.) Faculty Development and Mentorship, need larger pool of faculty to help avoid burnout and increase capacity. 3.) Expand career planning and student internship program. 4.) Increase number of learning communities, integrate into the villages Guided Pathways. 5.) Integrate and coordinate learning communities. Ray mentioned hiring a Director and EPIC counselor, students and parttime positions. Goal is 30% increase to students who talk about the career plan thru Villages; 325% increase in internships and 44% increase in number of learning students in a learning community. Noting enhancement to Jean Miller resource room. Ray expressed the need to look at how to institutionalize these grant activates within campus priorities. Ray noted to have already seen some success in converting MPS & EPS counselors to FTF tenure positions although more needs to be done as MPS is still greatly underfunded and Campus needs more mission and value-based planning for when grants sunset.
SGTF: Updated Proposal Process
SGTF members shared information via a powerpoint: Proposal Version 2.0 after feedback from the campus. Mentioning that they still have some groups to present to. Members noted focused on three problems; Siloed decision making, Lack of trust and Parity in representation. Also mentioning the Program Allocation Committee (PAC), a Tri-chair model, VPs & AVPs in PAC will be ex-officio and sub-committees review and rank. PAC consolidates data and prepares information for College Council and the President in College Council will be ex-officio. SGTF has not clarified the exact role of the budget task force (BTF) as it was not part of the SGTF plan and has hindered the work as its purpose is unclear. Noting that College Council has also had a decision on the purpose of the BTF a number of times. BTF was set up when campus needed to make a collateral plan for budget reductions and then continued when district was expecting to go into basic aid where new money would be coming to the campus quickly. It was noted that the latest projections reflect there is no expectation of entering in basic aid for the next few years and the Task Force is a temporary team that has a specific charge with a short timeline. Members mentioned that BTF was needed while the SGTF was working on a revised governance structure. SGTF does not need to include BTF if team feels it is not of value. PAC will review the requests form the VP areas and rank on a campus wide level and will deal with allocation of resources for general fund, lottery, SWF etc. Members highlighted SGTF have worked hard to incorporate the input from the campus, but it is frustrating as it has been challenging to find common ground as the shared governance process is so entrenched in history. SGTF members noted that each proposal has met with resistance which leads to the question of if the goal of finding a proposal that the campus can support possible proposal to bring in IEPI/PRT to assist. Members highlighted that College Council brought in the League at the beginning of this process to help guide the campus and the campus is responsible for their governance structure. Members mentioned It is unlikely that IEPI/PRT will provide a full governance structure, but it may give ideas and help the campus with direction. SGTF Meetings are every Friday 9-10 a.m. and the SGTF website is updated. Members reminded attendees of the upcoming Town Hall on 02/16/2022 2-3 p.m. SGTF will take a well-earned break while the College Council tri-chairs meet to discuss next steps.
report-outs from Governance Teams
Please read the reports at the link provided.
College Council Meeting Start Time / End Time
3:23:44 PM 5:00:22 PM
Name (Original Name)
Adam Contreras 89 Cheryl Jaeger Balm 72 Chesa C (she/they) 91 Christina G. Espinosa-Pieb (she#her# ella) 89 Dr. Elvin T. Ramos (he/him/siya) 92 Eric Mendoza 88 Erik Woodbury 93 Jennifer Mahato (iPhone) 94 jim nguyen 90 Keri Kirkpatrick 81 Laureen Balducci 89 Lloyd Holmes 91 Marisa Spatafore 90 Mary Pape 92 Melinda Hughes 89 Melissa Maturino 88 Michele LeBleu-Burns 90 Moaty Fayek 92 Monica Ganesh 90 Pam Grey 90 Pippa Gibson 98 Rob Mieso 91 Rosafel A. Nogra 34 Sarah Wallace 3 Sarah Wallace 66 So Kam Lee 89 Thomas Ray (he# him) 47 Vins Chacko 93 Yvette Campbell 30