General Meeting Information
Date: May 18,
Time: 3:30 p.m - 5:00 p.m.
Time Topic Purpose Discussion Leader 3:30 p.m. - 3:35 p.m Approve Minutes I Holmes/ Jaeger Balm 3:35 p.m. - 3:40 p.m Approve new Budget Advisory Committee as per the proposal from the Shared Governance Review Taskforce on 10/21/2022 A Grey 3:40 p.m. - 3:50 p.m Caring Campus I/D Mieso 3:50 p.m. - 4:05 p.m Classified Professionals Vision to Encourage Participation in Shared Governance and Leadership Committees Update I/D Garcia 4:05 p.m. - 4:25 p.m Measure G Megaproject Taskforce Update I/D Mahato, Shannakian, Marquez 4:25 p.m. - 4:30 p.m ISER Update I/D Newell, Spatafore, Jaeger Balm 4:30 p.m. - 4:35 p.m Presidential Update I Holmes 4:35 p.m. - 4:50 p.m Annual Governance Assessment Survey I/D Newell 4:50 p.m. - 4:55 p.m Report-outs from Governance Teams I Member Representatives 4:55 p.m. - 5:00 p.m Quick News I All
A = Action
D = Discussion
I = Information
April 20, 2023 Minutes Approved
Approve new Budget Advisory Committee as per the proposal from the Shared Governance Review Taskforce on 10/21/2022
Taskforce asking for approval of converting the taskforce that college council approved into the Budget Advisory Committee.
Grey shared the website. The mission, role and charge, meeting information, guiding principles, and membership can be found there. Co-chairs and two vice-chairs were added to the membership. The vice-chairs are Academic Senate President and Classified Senate President or designee. Garcia noted that Chand was appointed vice-chair at the May 9 Classified Senate meeting.
Upon approval, the shared governance handbook to be updated to reflect the committee as part of the shared governance structure.
Recommendation of approval of the conversion of the taskforce to membership was approved.
The Initiative is funded throught the California Community Collegs Chancellor's Office at no cost to colleges and it was launched at De Anza in March 2023. Mieso shared an overview of the program, which included the description and sessions.The Leadership kick-off was in March, there has been two sessions: one in April and May. The last session with managers and staff is scheduled on June 8. Mieso noted that the next phase will be implementing and putting these sessions into practice. The last session with managers and staff is on June 8 session and it will include a report from classified and how it can be applied to their work. Garcia requested to have Classified Senate share their experience at one of their meetings, if possible. Mieso to follow up on the request.
Classified Professionals Vision to Encourage Participation in Shared Governance and Leadership Committees Update
Garcia noted members' commitment to creating the document and growing the vision, participation and engagement in Shared Governance. Gacia noted that it will take longer to get the few first steps going and is currently consulting with other bodies, faculty have provided feedback. Garcia will schedule a few meetings with administrators to provide feedback as well. Classified Senate will continue to bring back this working document.
In sharing the working document “Classified Senate College Engagement” with attendees, Garcia noted that some conversations coming up include defining limited capacity, vision, communication, onboarding & training, work integrity, compensation, release time, over time and reassigned time. Garcia hopes to have the results of the survey in June.
The Senior Staff commitment to include classified in shared governance statement was noted by attendee and can be found on the President's webpage.
Measure G Megaproject Taskforce Update
The taskforce has met twice, and they have a website where meetings, agendas, notes and updates are being posted. The one-hour commitment is now a one-and-a-half-hour commitment through the summer. The taskforce is drafting a letter to the President with questions around what their charge is. The taskforce members noted receiving a letter from Vice Chancellor Cheu indicating a deadline of May 31 for a list of projects or ideas, follow-up questions will be included in the letter to the President Holmes addressing the timeframe and charge of the taskforce. The taskforce is working on scheduling a site visit to the campus, to walk the A-Quad, flint center RSS building and campus center lower level.
Marquez noted that stakeholders are voicing their concern on lack of transparency on Measuge G and have reached out to the board to relay meetings coming up. Attendees expressed concern regarding the letter received from Vice Chancellor Cheu. Holmes noted that the study session left us with more questions than answers. Individuals felt they are being pushed back and needed to work with the board to have follow-up answers. Holmes noted that Taskforce was a real reset and will meet with board president to give the tri-chairs of the taskforce more direction from a board perspective. The hope is that the taskforce continues to move forward. Holmes will provide more clarity around the request to the taskforce soon. Holmes thanked the taskforce for their work.
Mahato noted a change on the membership; Grey was added and Varela was removed.
Newell shared the ISER website. The Institutional Self-evaluation Report is required for accreditation, and are in the ISER writing process, led by the college planning committee. Accreditation itself is led by Newell, Spatafore, Jaeger-Balm. Newell noted that they are monitoring the writing of the ISER and shared more information on the four standards, process and draft deadlines. Leads are encouraged to share with their constituencies. The due date for the four drafts is May 25 and the final draft will be shared with the campus for approval to take to the board in November 2023.
Newell expressed gratitude to all the Writing teams.
Holmes encouraged attendees to join the June 12 Board of Trustees meetings. There will be a 10-minute presentation on the Education Master Plan.
The Badminton Team won the State Championship for the second year in a row and will be recognized at the Board meeting.
Holmes noted the importance of bringing healing in terms of diversity and inclusion efforts. The Board asked Chancellor Miner to work with Jaeger-Balm to do work on the healing that needs to take place. Holmes reached out to the National Coalition Building Institute to help lead this work. NCBI is a three-step process and in order to become a campus affiliates, administrators are required to do a half-day training and presentation, Holmes hopes that it happens this summer.
NCBI then does an exposure workshop, which is a one-day training for 25-35 individuals that are interested in going through the process and lastly a three-day training that allows individuals on campus to utilize this model. More information to follow as we move forward. Holmes noted that the training is not required, but voluntary except for Senior Staff.
Annual Governance Assessment Survey
Newell gathered feedback from members on the annual survey that is used for accreditation reports. The survey was interactive, and members shared input in real-time on reflection processes.
Newell encouraged co-chairs/ tri-chairs of a shared governance group to conduct the survey with their groups before the end of the year and take a look at Shared governance handbook, to keep up to date.
Please read and share with your constituents.
Holmes encouraged all to read the Quick Notes sent out by the communications Office as it is a great source of information.