General Meeting Information

Date: March 5, 2020
Time: 1:30-3 p.m.
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion Leader
    1:30-1:35 p.m. Welcome and introductions I/D Spatafore/Pape/All
    1:35-1:40 p.m. Approval of minutes I/D/A All
    1:40-1:50 p.m. Updated Governance Website I/D Harrell/Diaz
    1:50-2:10 p.m. Tech Plan updates I/D/A All
    2:10-2:45 p.m. Tech Survey I/D All
    2:45-3 p.m.

    Standing updates

    • Accessibility
    • Banner Student
    • ETS
    • ETS Project Scheduling
    • Online Education Advisory Group



    • All
    • Galoyan/Harrell
    • Moreau/Luciw
    • Grey
    • Ranck

    A = Action
    D = Discussion
    I = Information

  • Minutes


    Stephanie Anderson, Ray Brennan, Sandy Cardoza, Casey Cosgrove, Juan Diaz, Nazy Galoyan, David Garrido, Alex Harrell, Steve Hoang, Sri Lakshmanan, Cheryl Owiesny, Mary Pape (co-chair), Lorrie Ranck, Iman Seale (notes), Marisa Spatafore (co-chair)

    Welcome and Introductions

    Two new DASB student representatives, Casey Cosgrove and Steve Hoang, joined the committee.

    Approval of Minutes

    Minutes were approved.

    Updated governance website

    Diaz discussed the completed governance website update and demonstrated the new layout for the committee.

    Tech Plan Updates

    Goal 1: Support ubiquitous, agile technology across the campus community

    Objective Implementation Activities
    Promote the consolidation of technology functions to yield economies of scale and/or foster better communication
    Harrell reported that the eLumen project is making progress.
    Updated to: Assist with the next phase of Canvas trainings


    Previously: Assist with the transition of the course management system from Catalyst to Canvas
    Create a map for technology support
    Spatafore, Pape and Cardoza discussed implementing Office 365 information in the spring welcome email.

    Goal 2: Teaching, learning and student engagement

    Objective  Implementation Activities
    Collaborate with Academic Senate, other partners on the development of open educational resources (OER) History instructor Mark Healy, in his role as Open Educational Resources faculty coordinator, is continuing to make progress. The Office of Communications is working on ongoing promotional materials.
    Updated to: Assist as affordable and feasible in the organized provision and/or support of instructional technology in classrooms and programs         


    Previously: Assist as affordable and feasible in the organized provision of tablets and similar devices in classrooms and programs
    Ranck announced that 150 new iPads have been purchased for "stretch" Language Arts classes. Deepa Yuvaraj, Academic Services program coordinator, is working on this and deployment preparations with ETS are underway. 
    Guide the continual growth of course management system functionality to foster meaningful student-instructor and student-to-student communication There's an ongoing desire for texting capability. Spatafore noted that ETS is aware of this. 
    Collaborate with its accessibility expert and Disability Support Programs and Services (DSPS) to continually evaluate accessibility and Americans with Disabilities Act (ADA) compliance across the website, learning management system and student information systems
    Ongoing updates. Lakshmanan is teaching a new transferable course on accessibility. Lakshmanan expressed that students in her class are interested in creating a video about disability sensitivity. 
    Improve access to student and academic services via technology In progress. Spatafore stated that this objective is especially important in the event of unexpected closures. Galoyan announced that the transcript service Parchment is live. It launched yesterday (March 4, 2020). So far things are running smoothly. Benefits of Parchment include that there's a reduction in cost for students and it's completely online. 

    Goal 3: Deeper research into student success and subsequent responses

    Objective Implementation Activities
    Collect and analyze data to guide the enrichment of the student experience through technology  A tech survey is in the works. 
    Research and work to implement device-independent technologies that improve student access and equity   

    Goal 4: Professional development

    Objective Implementation Activities
    Cultivate a culture in which technology training is understood to be beneficial for all employees. Diaz is available for tech assistance. Ranck noted that forms of training are available, albeit not as robust as when there was a tech trainer.
    Evaluate technology training needs and priorities.  

    Tech Survey

    Harrell presented an overview of the draft Tech Survey to the committee. Students will be asked the fewest questions, faculty who use Canvas will get the most. The current timeline for the Tech Survey is as follows: 

    Month(s) Actions
    March Draft shared with Tech Committee. ETS questions added. 
    April Survey sent out. 
    May Results presented. 

    Survey notes from the committee

    • Spatafore stated that timing of the survey is still being considered to avoid too high a frequency of surveys being sent out. This is due to another survey planned for the third week of April to ask students about their preference of quarter vs. semester systems.
    • For question 6, Cardoza addressed that there are various methods students can use to print and that the question may not address some common situations. Students spoke about their experiences and Spatafore suggested adding a question to get better, more meaningful data from students.
    • For question 7, Pape and Owiesny suggested adding a “via Canvas” option to the communication methods. The committee agreed on this.
    • For question 10, Cosgrove suggested clarifying the question so it’s clear whether the survey is asking about emergency communications vs. general/official college communications vs. student-faculty communications. Spatafore also agreed that the question should be adjusted to be more clear and helpful.
    • For the question on whether students use Canvas, Anderson brought up that it would be good to specify whether students are accessing Canvas through the app or through a computer. Committee members ended up agreeing that a branching question (starting from 11) would be useful (“Do you use Canvas predominantly on your computer or the mobile app?”).
    • Spatafore suggested that Galoyan and Harrell should discuss the De Anza app further to address issues such as MyPortal.
    • For question 26, question should be edited for passive voice.
    • For question 30, Spatafore suggested adjusting the question to “if not, why”
    • For question 33, Spatafore stated the question should be corrected to only be “De Anza College”
    • Students suggested that ideally there should be something to address student technology needs or a question that asks how students would like to receive tech help.
    • Spatafore stated that questions will be edited and deployed before the next meeting.

    Standing Updates

    Standing updates were not provided due to time constraints. 

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